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Name of the Association
The
name of the Association shall be the Radcliffe on Trent and District Twinning
Association (the "Association").
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Aims of the Association
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To
promote and foster friendship and understanding between the people of
Radcliffe and District and those of other communities with which the
Association may form links;
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To
encourage visits by individuals and groups to and from linked communities,
particularly by children and young people, and the development of personal
contacts, and by so doing to broaden mutual understanding of the cultural,
recreational, educational and commercial activities of the linked communities;
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To
organise fund-raising activities to foster the aims of the Association
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Membership
Membership
shall be open to all persons in sympathy with the aims of the Association.
There shall be three categories of membership:
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individual
membership;
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family
membership, being open to all members of a family, excepting daughters
and sons over the age of eighteen years;
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corporate
membership does not of itself entitle members or employees of the organisation
which is a member to the rights of individual or family membership.
Corporate membership entitles not more than two members of the organisation
to the rights conferred on individual or family members.
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Committee
The
affairs of the Association shall be conducted by the Management Committee
consisting of ten members, of whom one shall be nominated by Radcliffe Parish
Council, and the remaining nine shall be elected by the Association, being
broadly representative of organisations, associations, clubs and individuals
in Radcliffe and District.
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the
Committee shall have the power to co-opt and co-opted members shall
have the right to vote;
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the
quorum shall be five;
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the
Committee shall have the powers to set up such sub-committees as it
sees fit.
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Election of Committee
The
Committee shall be elected at the Annual General Meeting of the Association.
The Association shall appoint a Chairman, Honorary Secretary, Honorary Treasurer
and such other officers as it deems necessary, including an Honorary Auditor.
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The Chairman
The
Chairman of the Management Committee, the Honorary Secretary and the Honorary
Treasurer shall be ex-officio members of all sub-committees.
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The Management Committee
The
Management Committee shall call an Annual General Meeting of the Association
between 1st January and 31st March each year, giving each member at least
fourteen days' notice in writing.
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Voting at the AGM
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only
members present at the meeting shall be entitled to vote;
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each
individual member shall be entitled to one vote and each family or corporate
member shall be entitled to two votes, provided that two members of
such family or organisation are present at the meeting. The Chairman
shall have a casting vote.
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Special General Meeting
A
Special General Meeting of the Association may be called at any time on
a written request signed by at least twenty members of the Association and
delivered to the Honorary Secretary, containing details of the matter to
be discussed. At least twenty eight days' notice must be given.
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Accounts
Audited
accounts to 31st December of each year shall be submitted to each Annual
General Meeting.
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Money
All
monies received on behalf of the Association shall be kept in safe custody
by the Honorary Treasurer and all cheques drawn on the Association's account
shall be signed by any two of the Chairman, Honorary Secretary or Honorary
Treasurer.
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Subscriptions
All
subscriptions shall be determined at the AGM and be payable within two months
thereof.
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Amendments to the Constitution
Amendments
to be Constitution shall only be made at the AGM or a Special General Meeting.
Notice of the proposed amendment shall be given in writing to the Honorary
Secretary at least twenty one days before the meeting and details shall
be given in the notice convening the meeting. No such amendment shall be
carried unless not less than two thirds of the members present and voting
at the meeting vote in its favour.
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Dissolution of the Association
In
the event of the dissolution of the Association, all surplus funds shall
be transferred to such charity or charities as the Committee shall in its
absolute discretion decide.
This
Constitution was adopted at the meeting of the Association held on 3rd July
1998.
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